Confirmation Email



Thank you for booking a place at the IWMW 2018 (Institutional Web Management Workshop 2018). This email aims to provide helpful information for delegates. If you have any questions about the conference, please get in touch via email

Getting to the conference

If you are arriving on Tuesday 10 July and have booked accommodation on Campus, please ensure you go to the Roger Kirk Centre Reception, University of York, Heslington West, YO10 5DD to check in.  Located on Campus West ( at map reference C4 (link to PDF

However, if you are arriving on the morning of Wednesday 11 July the IWMW conference is taking place at Spring Lane Building, University of York, Heslington West, YO10 5DD. Please note, the Spring Lane Building is on campus west ( which is at situated on D3 (link to PDF

For detailed information on how to reach York by Rail/Air/Car please see:

Local Taxi Company Number – Streamline Taxis 01904 656 565 or Fleetways 01904 365 365

York Railway Station is a 15-minute taxi/bus journey (dependent on traffic) to the University of York.  Taxis are available directly outside the station, alternatively the No. 66 bus will take you directly to the University of York (the bus stop is on the same side of the road as the station; there is an electronic timetable at the bus stop). Tickets can be purchased from the driver. To view the timetable for the No. 66, please see here (downloadable timetable).  Please leave the bus at the Morrell Library stop.

If you are arriving by car, please note, parking at the University of York is limited and is on a pay and display basis, where possible we encourage to travel by public transport.

The following is a list of all pay & display car parks on the Campus:

  • Carpark North
  • Carpark G
  • Carpark Central (nearest to Spring Lane Building)
  • Carpark West (nearest to James Collage)
  • Carpark South

This map (link to PDF: outlines the location of these.

Evening parking is free from 18:00 to 08:00. Please be advised that the pay & display machines on Campus do not accept notes or credit/debit cards but do accept most forms of Sterling coinage (with the exception of 1p, 2p & 5p coins). You can pay using coins or with a mobile phone using RingGo Cashless Parking (

Event Programme

The full programme and timings and can be found at

Accommodation on campus

If you have booked accommodation this will be offered at James College. Check-in is at the Roger Kirk Centre Reception at C4 from 14:00. See map here (link to PDF:

If you are arriving on Tuesday, 10 July, please note that breakfast on Wednesday, 11 July will be served in The Edge at Wentworth College grid B4 on the map between 08.00 – 09.00.

On Thursday, 12 and Friday, 13 July, breakfast will be served in the Galleria at the Roger Kirk Centre grid reference C4 from 07:00.

Check-out on all days is 09.30, on your check-out date, please ensure you do this prior to the conference start time. James College Reception is open 24hr.

Please note, a luggage store will be available throughout the conference, please ask staff at the conference registration desk.

If you require accommodation and have not yet booked, please contact

Conference Dinner, Wednesday, 11 July & Buffet/wine reception, Thursday, 12 July

The conference dinner is on Wednesday, 11 July and will be held in Vanbrugh College located at map reference C3.  Drinks will be served from 18.30 in the bar and then dinner at 19.00.  The bar will remain open until midnight.

The BBQ taking place on Thursday 12 July is also being held at Vanbrugh College, this starts with drinks from 18.00 and food will be served until 20.00 and the bar will remain open until midnight.

Special dietary requirements need to be notified in advance, if you have not yet notified us of your requirement, please do so no later than Tuesday, 3 July to


Photographs at the conference will be taken and possibly used in IWMW promotional material.    If anyone objects to having their photograph taken please email prior to the conference.

 Internet Access

WIFI is available at the IWMW Conference, through City Connect (online registration required at first use) or through Eduroam.


Finally, a reminder, if you have not yet paid for your registration, please do so no later than Friday, 8 July.

If you have any other queries, please do not hesitate to contact us.

Additional Delegate Information

Additional information about the IWMW 2018 event is available at

This page will be updated with any last-minute information as well as providing further information on:

  • Further details about the venue, including travel information
  • What to do when you arrive
  • The social events
  • The ‘buddy scheme’
  • Suggestions on how to make the most of the event



The Conference Organisation Team